McDermott Jobs

Job Overview:

Responsible for providing administrative support to the following Corporate Legal Functions: Compliance, HR & Data Privacy, Corporate & Securities, Corporate Transactions, and IP.

Key Tasks and Responsibilities:

• Type and proofread documents, correspondence and forms.

• Carry out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office.

• Coordinate and set up meetings and conferences, arrange travel and work on special projects.

• Maintains schedules of one or more individuals.

• Set up and maintain manual and electronic filing systems.

• Maintain office supplies and other materials required for department’s or project’s activities.

• Answer the telephone, takes and relays messages and addresses routine and non-critical issues or routes to appropriate person.

• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.

• Photocopy, fax and scan documents as required.

• Assure effective mail and package distribution.

• Assist Employees and Managers with general administrative requests.

• Track and coordinate engineering licenses for business segment; ensure all necessary licenses are in compliance.

• Perform additional assignments under supervisor’s direction.

• Organize and schedule meetings and appointments

• Organize travel arrangements for Senior Director Marine Assets and team members such as booking flights, hotels, transportation, etc.

• Submit and reconcile expense reports for Senior Director Marine Assets

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Produce and distribute correspondence memos, letters, faxes and forms

• Research and create presentations

• Review / answer emails as needed

• Maintain up-to-date employee holiday records for the team

• Maintain contact lists

• Order office supplies

• Prepare and monitor invoices

• Special projects as assigned

Essential Qualifications and Education:

• 5+years of relevant experience.

• High School diploma.

• Advanced knowledge of MS Office and other related software skills required; Advanced skill in operating a personal computer, various printers, fax machine, scanner and other office equipment are necessary.

• In-depth knowledge of business procedures, letter and report formats.

• Ability to read and comprehend instructions, to write correspondence and memos.

• Able to effectively present information to co-workers and the general public.

• Strong organizational, multitasking, attention to detail and interpersonal skills.

• Ability to work well with all levels of internal management and staff.

• Strong communication skills, both written and verbal.

• Minimum of 3-5 years of Administrative Assistant experience in a corporate setting

• High school Diploma / GED or equivalent years of experience

• Proficient in Microsoft Office - PowerPoint, Excel, Word and Outlook

• Ability to write, speak and interact clearly and professionally with all levels of management as well as external clients

• Extremely organized and detail oriented. Ability to juggle multiple tasks with superb accuracy

• Can handle sensitive information with the highest degree of integrity and confidentiality

• Strong sense of urgency and problem solving skills

• Ability to work well with a team and support other admins as required

• Knowledge of business procedures, letter and report formats

• May require occasional overtime

Preferred Qualifications and Education:

• Prior law firm or corporate legal department experience a plus; Experience with legal matter management/ebilling applications (TyMetrix 360) a plus.

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Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.